{"id":48180,"date":"2022-08-26T16:20:38","date_gmt":"2022-08-26T16:20:38","guid":{"rendered":"http:\/\/839afbc9-2bea-435c-8cf4-7b5ad24cc2fb"},"modified":"2022-08-26T16:20:38","modified_gmt":"2022-08-26T16:20:38","slug":"how-to-use-confidential-mode-in-gmail-to-protect-sensitive-information","status":"publish","type":"post","link":"https:\/\/www.threatshub.org\/blog\/how-to-use-confidential-mode-in-gmail-to-protect-sensitive-information\/","title":{"rendered":"How to use confidential mode in Gmail to protect sensitive information"},"content":{"rendered":"<p>Gmail is used by millions of people around the globe. <a href=\"https:\/\/www.oberlo.com\/statistics\/most-used-email-clients\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">As of July, 28.13%<\/a> of people use Gmail as their primary email client. I count myself in that number (only Gmail is far from being the only account I use) and actually depend on Gmail for work-related communication.<\/p>\n<p>Regularly, I have to send sensitive information to others. Although I&#8217;d rather take advantage of <a href=\"https:\/\/www.zdnet.com\/article\/how-to-encrypt-your-email-and-why-you-should\/\" rel=\"follow\">GPG encryption<\/a> found in the likes of Thunderbird, I don&#8217;t always have that option\u2026 especially when using Gmail.&nbsp;<\/p>\n<p>However, a few years back Google did add a nice feature to Gmail called Confidential Mode that helps protect sensitive information from authorized access. With Confidential Mode, you can set an expiration date and a password for messages and even revoke access any time you choose. And when a recipient receives a confidential message, they cannot forward, copy, print, or download the message.<\/p>\n<p><strong>Also:<\/strong>&nbsp;<a href=\"https:\/\/www.zdnet.com\/article\/how-to-change-your-gmail-inbox-layout-and-why-you-might-want-to\/\" rel=\"follow\">How to change your Gmail inbox layout and why you might want to<\/a><\/p>\n<p>The one caveat to Confidential Mode is that there&#8217;s no way of stopping users from taking screenshots of those confidential emails and then sending those images to other people. So, it&#8217;s not perfect, but it is a step in the right direction.<\/p>\n<p>How do you use Confidential Mode? Let me show you.<\/p>\n<h2>Requirements<\/h2>\n<p>The only thing you&#8217;ll need to use Confidential Mode is a Gmail account on either the web-based Gmail client or the mobile app (it works on Android and iOS). I&#8217;m going to demonstrate using the web-based client, which works on almost any web browser, but the email client works similarly.<\/p>\n<p>With that said, let&#8217;s get confidential.<\/p>\n<h2>How to send an email in Confidential Mode<\/h2>\n<h3>1. Open Gmail<\/h3>\n<p>Open your web browser, head to Gmail, and log in.<\/p>\n<h3>2. Compose an email<\/h3>\n<p>Click Compose to open the Gmail compose window. At the bottom of that window, click the padlock-and-clock icon (<strong>Figure 1<\/strong>).<\/p>\n<figure class=\"c-shortcodeImage u-clearfix c-shortcodeImage-large c-shortcodeImage-hasCaption\">\n<div class=\"c-shortcodeImage_imageContainer\">\n<div class=\"c-shortcodeImage_image\"><picture class=\"c-cmsImage\"><!----> <img decoding=\"async\" src=\"https:\/\/www.zdnet.com\/article\/how-to-use-confidential-mode-in-gmail-to-protect-sensitive-information\/\" alt=\"The Gmail compose window.\" height=\"1215.7894736842104\" width=\"1200\"><\/picture><\/div>\n<p> <!----> <!----><\/div>\n<p> <!----><figcaption readability=\"1\">\n<div class=\"c-CmsContent c-shortcodeImage_caption g-inner-spacing-right-small g-color-black\" readability=\"32\">\n<p><strong>Figure 1:&nbsp;<\/strong>The Confidential Mode icon is third from the right.<\/p>\n<\/div>\n<p> <span class=\"c-shortcodeImage_credit g-outer-spacing-top-xsmall u-block\">Image: Jack Wallen<\/span><\/figcaption><\/figure>\n<h3>3. Configure the Confidential Mode settings<\/h3>\n<p>In the resulting pop-up (<strong>Figure 2<\/strong>), click the Expiration drop-down and select one day, one week, one month, three months, or five years.<\/p>\n<figure class=\"c-shortcodeImage u-clearfix c-shortcodeImage-large c-shortcodeImage-hasCaption\">\n<div class=\"c-shortcodeImage_imageContainer\">\n<div class=\"c-shortcodeImage_image\"><picture class=\"c-cmsImage\"><!----> <img decoding=\"async\" src=\"https:\/\/www.zdnet.com\/article\/how-to-use-confidential-mode-in-gmail-to-protect-sensitive-information\/\" alt=\"Gmail Confidential Mode settings.\" height=\"950.7537688442211\" width=\"1200\"><\/picture><\/div>\n<p> <!----> <!----><\/div>\n<p> <!----><figcaption readability=\"1\">\n<div class=\"c-CmsContent c-shortcodeImage_caption g-inner-spacing-right-small g-color-black\" readability=\"32\">\n<p><strong>Figure 2:&nbsp;<\/strong>Configuring the Confidential Mode settings for this email.<\/p>\n<\/div>\n<p> <span class=\"c-shortcodeImage_credit g-outer-spacing-top-xsmall u-block\">Image: Jack Wallen<\/span><\/figcaption><\/figure>\n<p>If you want to add a passcode, click SMS passcode and click Save, which will return you to the Compose window.<\/p>\n<h3>4. Compose and send your email<\/h3>\n<p>Compose the email as you would normally and then click Send. This will bring up another pop-up (<strong>Figure 3<\/strong>), where you&#8217;ll be asked to type a phone number for the recipient.<\/p>\n<figure class=\"c-shortcodeImage u-clearfix c-shortcodeImage-large c-shortcodeImage-hasCaption\">\n<div class=\"c-shortcodeImage_imageContainer\">\n<div class=\"c-shortcodeImage_image\"><picture class=\"c-cmsImage\"><!----> <img decoding=\"async\" src=\"https:\/\/www.zdnet.com\/article\/how-to-use-confidential-mode-in-gmail-to-protect-sensitive-information\/\" alt=\"SMS Phone number popup for Confidential Mode.\" height=\"768.75\" width=\"1200\"><\/picture><\/div>\n<p> <!----> <!----><\/div>\n<p> <!----><figcaption readability=\"1\">\n<div class=\"c-CmsContent c-shortcodeImage_caption g-inner-spacing-right-small g-color-black\" readability=\"32\">\n<p><strong>Figure 3:&nbsp;<\/strong>Adding a phone number for a recipient so they can retrieve the message.<\/p>\n<\/div>\n<p> <span class=\"c-shortcodeImage_credit g-outer-spacing-top-xsmall u-block\">Image: Jack Wallen<\/span><\/figcaption><\/figure>\n<p>Click Send and your email message is off on its mission. The recipient will receive an email with a link to view its contents. When they click the link, a new web browser page will open where they&#8217;ll need to click a link to be sent the passcode. Once they have the passcode, they enter it in the browser pop-up and click SUBMIT, and they can then view the message.&nbsp;<\/p>\n<p>No matter what type of email account you send the Confidential Mode message to, the recipient will have to open it in a web browser and the content is displayed in such a way (<strong>Figure 4<\/strong>) that they cannot do anything with it other than read it (or screenshot it, as I explained earlier).<\/p>\n<figure class=\"c-shortcodeImage u-clearfix c-shortcodeImage-large c-shortcodeImage-hasCaption\">\n<div class=\"c-shortcodeImage_imageContainer\">\n<div class=\"c-shortcodeImage_image\"><picture class=\"c-cmsImage\"><!----> <img decoding=\"async\" src=\"https:\/\/www.zdnet.com\/article\/how-to-use-confidential-mode-in-gmail-to-protect-sensitive-information\/\" alt=\"A sample Confidential Mode email.\" height=\"361.727349703641\" width=\"1200\"><\/picture><\/div>\n<p> <!----> <!----><\/div>\n<p> <!----><figcaption readability=\"1\">\n<div class=\"c-CmsContent c-shortcodeImage_caption g-inner-spacing-right-small g-color-black\" readability=\"32\">\n<p><strong>Figure 4:&nbsp;<\/strong>A test email I sent in Confidential mode.<\/p>\n<\/div>\n<p> <span class=\"c-shortcodeImage_credit g-outer-spacing-top-xsmall u-block\">Image: Jack Wallen<\/span><\/figcaption><\/figure>\n<p>And that&#8217;s all there is to using Gmail&#8217;s Confidential Mode. Consider employing this feature for those missives that include sensitive information, so it doesn&#8217;t wind up in the wrong hands.<\/p>\n<div class=\"c-shortcodePinbox-textList\">\n<h3 class=\"c-sectionHeading\">Jack Wallen: Here&#8217;s how to&#8230;<\/h3>\n<\/p><\/div>\n<p>READ MORE <a href=\"https:\/\/www.zdnet.com\/article\/how-to-use-confidential-mode-in-gmail-to-protect-sensitive-information\/#ftag=RSSbaffb68\">HERE<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Gmail includes a handy feature that helps protect sensitive information. Jack Wallen shows you how easy it is to use Confidential Mode.<br \/>\nREAD MORE HERE&#8230;<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"colormag_page_layout":"default_layout","footnotes":""},"categories":[62],"tags":[],"class_list":["post-48180","post","type-post","status-publish","format-standard","hentry","category-zdnet-security"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to use confidential mode in Gmail to protect sensitive information 2026 | ThreatsHub Cybersecurity News<\/title>\n<meta name=\"description\" content=\"ThreatsHub Cybersecurity News | ThreatsHub.org | Cloud Security &amp; Cyber Threats Analysis Hub. 100% Free OSINT Threat Intelligent and Cybersecurity News.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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