{"id":26778,"date":"2019-04-15T16:00:46","date_gmt":"2019-04-15T16:00:46","guid":{"rendered":"https:\/\/www.microsoft.com\/security\/blog\/?p=89297"},"modified":"2019-04-15T16:00:46","modified_gmt":"2019-04-15T16:00:46","slug":"discover-and-manage-shadow-it-with-microsoft-365","status":"publish","type":"post","link":"https:\/\/www.threatshub.org\/blog\/discover-and-manage-shadow-it-with-microsoft-365\/","title":{"rendered":"Discover and manage shadow IT with Microsoft 365"},"content":{"rendered":"<p>While IT teams methodically plan corporate adoption of cloud services, the rest of us have dived in headfirst. Ten years ago, a vendor shared a video file with me via Dropbox because it was too big to email. It was my first experience with a cloud file sharing service, and when I realized I could get free storage, I was hooked. I created an account for work projects, and I also created personal folders to share photos and music with friends. It was super easy to use, and best of all, I was able to do it without needing a technical background or access to a corporate server. In fact, it didn\u2019t even occur to me that IT might need to know that I was accessing a cloud app from the corporate network.<\/p>\n<p>A lot has happened in the past decade. Mobile phones function as secondary work computers, cloud app usage has proliferated, and I\u2019ve gotten much smarter about cybersecurity. What hasn\u2019t changed is how cloud apps are introduced to the enterprise: through industrious employees, coworkers, partners, and vendors. This is one of the big challenges that we in the security community face. Bad actors use sophisticated methods to exploit personal devices and cloud apps to gain access to enterprise resources, because it\u2019s hard to track and secure the technologies that employees use to stay connected and productive.<\/p>\n<p>Our second e-book in the series, <a href=\"https:\/\/query.prod.cms.rt.microsoft.com\/cms\/api\/am\/binary\/RE2Oghh\" target=\"_blank\" rel=\"noopener\">Discover and manage shadow IT<\/a>, delves into this problem and provides real-world solutions. It tells the story of how a (fictitious) SecOps manager named Luis uses the security capabilities in Microsoft 365 to help the sales team find the best tools to collaborate without putting the enterprise at risk.<\/p>\n<p><a href=\"https:\/\/www.microsoft.com\/security\/blog\/wp-content\/uploads\/2019\/04\/IT-Shadow-1.png\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-89300 size-full\" src=\"https:\/\/www.microsoft.com\/security\/blog\/wp-content\/uploads\/2019\/04\/IT-Shadow-1.png\" alt=\"Infographic which reads 61 percent of cloud apps go undetectedby IT. Source: 2018 Microsoft.\" width=\"512\" height=\"518\" srcset=\"https:\/\/www.microsoft.com\/security\/blog\/wp-content\/uploads\/2019\/04\/IT-Shadow-1.png 512w, https:\/\/www.microsoft.com\/security\/blog\/wp-content\/uploads\/2019\/04\/IT-Shadow-1-297x300.png 297w, https:\/\/www.microsoft.com\/security\/blog\/wp-content\/uploads\/2019\/04\/IT-Shadow-1-100x100.png 100w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\"><\/a><\/p>\n<h3>Discover unsanctioned cloud apps<\/h3>\n<p>If you feel uncertain about the state of your own shadow IT, you aren\u2019t alone. According to Microsoft\u2019s internal numbers, on average, enterprises are using over 1,100 cloud apps, yet 61 percent go undetected by IT. The <a href=\"https:\/\/query.prod.cms.rt.microsoft.com\/cms\/api\/am\/binary\/RE2Oghh\" target=\"_blank\" rel=\"noopener\">Discover and manage shadow IT<\/a> e-book illustrates how <a href=\"https:\/\/www.microsoft.com\/en-us\/cloud-platform\/cloud-app-security\" target=\"_blank\" rel=\"noopener\">Microsoft Cloud App Security<\/a> and other products in <a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/solutions\/security\" target=\"_blank\" rel=\"noopener\">Microsoft 365 Enterprise E5<\/a> can help you detect the apps that people in your organization use. You can even be alerted when new cloud apps are introduced.<\/p>\n<h3>Detect which apps are risky and block them<\/h3>\n<p>Once you discover a cloud app, how do you know if it is safe or not? The e-book provides several examples of how Microsoft 365 Enterprise E5 harnesses the intelligence across all its products and endpoints to help you evaluate the risk level of each app. You can dig into details including who is using the app and how privileged their access is. If an app doesn\u2019t meet your compliance and risk standards, you can use Microsoft Cloud App Security to block it.<\/p>\n<h3>Manage devices and apps<\/h3>\n<p>Unknown devices can be just as risky as cloud apps. If a user hasn\u2019t maintained their device operating system or software, there may be a security vulnerability that can be exploited. The <a href=\"https:\/\/query.prod.cms.rt.microsoft.com\/cms\/api\/am\/binary\/RE2Oghh\" target=\"_blank\" rel=\"noopener\">Discover and manage shadow IT<\/a> e-book shows how <a href=\"https:\/\/www.microsoft.com\/en-us\/cloud-platform\/microsoft-intune\" target=\"_blank\" rel=\"noopener\">Microsoft Intune<\/a> helps to enforce security policies for personal devices. You\u2019ll also learn how you can onboard sanctioned apps to make it easier and more secure for users to access them.<\/p>\n<h3>Learn more<\/h3>\n<p>Like most people, my use of cloud apps has increased over the years. I still use Dropbox to share personal files, but I\u2019ve also added Box and Microsoft OneDrive. Most often, I access these apps using my personal iPhone. Intune keeps my personal and work data separate, and Microsoft Cloud App Security applies corporate security policies whenever I sign in to a cloud service. It\u2019s just as easy to access the apps I need as it was ten years ago, but now I don\u2019t worry about putting my company at risk.<\/p>\n<p>To learn more, download the first two e-books in our series:<\/p>\n<p>Also, stay tuned for the third e-book in our series, \u201cDefend your digital landscape,\u201d which provides tips for defending and responding to a security breach.<\/p>\n<p>READ MORE <a href=\"https:\/\/www.microsoft.com\/security\/blog\/2019\/04\/15\/discover-manage-shadow-it-with-microsoft-365\/\">HERE<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Gain control of your shadow IT and enable employee productivity. Read our latest e-book, \u201cDiscover and manage Shadow IT,\u201d to find out how.<br \/>\nThe post Discover and manage shadow IT with Microsoft 365 appeared first on Microsoft Security. READ MORE HERE&#8230;<\/p>\n","protected":false},"author":2,"featured_media":26779,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"colormag_page_layout":"default_layout","footnotes":""},"categories":[276],"tags":[6420,4620,1267],"class_list":["post-26778","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-secure","tag-microsoft-365","tag-microsoft-cloud-app-security","tag-microsoft-intune"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Discover and manage shadow IT with Microsoft 365 2026 | ThreatsHub Cybersecurity News<\/title>\n<meta name=\"description\" content=\"ThreatsHub Cybersecurity News | ThreatsHub.org | Cloud Security &amp; Cyber Threats Analysis Hub. 100% Free OSINT Threat Intelligent and Cybersecurity News.\" \/>\n<meta name=\"robots\" content=\"index, follow, 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